Sponsorship Packages

2013 Sponsor and Exhibitor Prospectus

2013 Sponsor Benefits By Level

2013 Sponsor Application

Student Sponsorship form

By delivering consistent visibility across multiple recognition channels, The HRSouthwest Conference (HRSWC) delivers a fully engaged and highly desirable audience unmatched by other industry events. Promotion and recognition including digital, mobile, social, print, interactive and onsite media ensures that your brand connects with HR decision-makers before, during and after The Conference. Sponsorship opportunities are designed to work within any budget, include a variety of benefits, and a complete exhibitor package.

2013 SPONSORSHIP OPPORTUNITIES
Titanium
Wi-Fi AVAILABLE	Conference delegates want to stay connected. Your sponsorship will help them stay in touch, in addition to providing high speed wireless access to the web-based conference mobile app throughout the Marketplace, Registration and the Hub. Sponsor logo will be featured on splash page every time someone connects to the Wi-Fi network in the Marketplace area. Sponsor will be recognized in conference materials and communications and on onstage graphics displayed in opening and closing general sessions.	$15,000
Conference Bag AVAILABLE	All attendees receive a Conference bag to utilize during and after the Conference, featuring the Sponsor’s logo on the front of the bag. (HRSWC provides bags.) Sponsor will be recognized in conference materials and communications and on large banner displayed in opening and closing general sessions.	$15,000
Badge Holders SOLD	Conference badge holders are worn by attendees, exhibitors and speakers throughout the Conference, featuring Sponsor’s logo appears on all badge holders. (HRSWC provides badge holders.) Sponsor will be recognized in conference materials and communications and on onstage graphics displayed in opening and closing general sessions.	$13,000 SOLD
Platinum
Texas Volunteer Leader of the Year AVAILABLE	This peer-nominated award recognizes outstanding volunteer service in the Texas State SHRM Chapter community. Sponsor will be recognized in the Conference program and in pre-Conference communications, including call for nominations distributed to more than 35 SHRM-affiliated chapters throughout the state of Texas. Company representative onstage and acknowledged during the award presentation. Sponsor will be recognized in conference materials and communications and on graphics displayed in opening and closing general sessions.	$10,000
Conference Sessions - Monday OR Tuesday AVAILABLE	More than 100 educational sessions are offered throughout the two-and-a-half day Conference. The sponsor’s logo will appear on all signs displayed outside the educational session rooms and featured in the Conference program agenda (12-16 rooms will be utilized throughout each day.) Sponsor will be recognized in Conference materials and on onstage graphics displayed in opening and closing general sessions. Ask about exclusive full-conference sponsorship.	$9,500 per day
Water Bottle SOLD	Help HRSWC “get greener” and keep more than 11,000 plastic bottles out of the environment. All Conference attendees receive a customized refillable water bottle which serves as a collectible keepsake from year to year. The sponsor’s logo will appear on the water bottle and on water refilling stations throughout the convention center. (HRSWC provides water bottles). Sponsor will be recognized in conference materials and communications and on onstage graphics displayed in opening and closing general sessions.	$10,000 SOLD
Gold
Closing Reception NEW!	Conference delegates are invited to relax and have fun at this entertaining and dynamic closing event. 700-800 Conference attendees enjoy a professional DJ, prize drawings, activities and delicious food and refreshments. Sponsor will be recognized in conference materials and communications and with onsite signage.	$7,500
Lunches and Breaks - Monday OR Tuesday NEW!	Reach Conference participants during the most ideal time for networking - lunch breaks and morning and afternoon refreshments, hosted in the Marketplace on Monday and Tuesday. Sponsor logo is featured on signage at each food service lounge in the Marketplace and on table tents throughout the seating areas. Sponsor will be recognized in Conference materials and communications and with onsite signage. Ask about exclusive sponsorship of both days.	$7,000 per day
Evaluations AVAILABLE	Feedback is gathered from more than 2300 attendees, speakers and exhibitors through electronic surveys delivered immediately after The Conference. Sponsor's name and logo would appear on all overall surveys and related communications. Sponsor will be recognized in Conference materials and communications and with onsite signage.	$8,000
Conference Volunteer Shirts SOLD	Official attire is worn and displayed by 60-75 staff and volunteers throughout the Conference. The sponsor’s logo will appear on the sleeve of the shirts (HRSWC provides shirts). Sponsor will be recognized in conference materials and Communications and with onsite signage. Trade is ideal opportunity for company specializing in promotional products or corporate branding.	$7,000 or trade SOLD
Welcome Reception SOLD	Be the first to make an impression on arriving Conference delegates at this lively networking event. Attendees, speakers, exhibitors and sponsors are invited to enjoy bites and sips, take part in the interactive networking game, break the ice with new connections and reunite with colleagues and friends (approx 500 guests in 2012). The sponsor’s logo appears on signage at the event and on the networking game card. Sponsor also has option to provide a prize giveaway for networking game prize drawing (sponsor's choice at additional cost).	$7,000 SOLD
Hotel Keycard AVAILABLE	Reach attendees with your message as soon as they check in to their hotel. Conference delegates staying in one of the three official hotels will begin and end each day seeing your branded message on their hotel key card. Full-color sponsor logo and message will appear on front side of approximately 800 cards. Sponsor will be recognized in conference materials and communications and with onsite signage.	$7,500
Mobile App SOLD	Position your company's brand in the hands of Conference attendees before, during and after the event. The 2012 web-based mobile app received more than 8,000 visits from nearly 6,000 unique visitors. The app includes session schedules, exhibitor/sponsor directory, speaker profiles, city information and more. Sponsor banner ad appears within the app. Sponsor will be recognized in Conference materials and communications and with onsite signage.	$7,000 SOLD
Volunteer Appreciation Gifts SOLD	A gift of appreciation is given to the 50-60 Conference volunteers, each of whom are full-time HR professionals who generously give their time and talents to help make the Conference a success. Sponsor will be recognized in Conference materials and communications and with onsite signage.	$8,000 or trade SOLD
Silver
Conference Pen SOLD	Each attendee receives a pen in the Conference bag. Pens are also distributed at various industry events throughout the year to promote the following year’s Conference. The sponsor’s logo and next year's Conference dates appear on the pen. Sponsor will be recognized in conference materials and communications and with onsite signage. (HRSWC provides pens.)	$6,000 SOLD
Excellence in Education Student Scholarship AVAILABLE	The sponsoring company is associated with marketing and announcing of the student scholarships. Sponsor will be recognized in Conference materials and communications and with onsite signage. A company representative will be on stage to recognize these winners during the award presentation prior to the opening keynote. Ideal for an educational institution, training or career development provider.	$6,000
Silent Auction AVAILABLE	The silent auction, located in the exhibit hall, is visited by attendees and exhibitors repeatedly throughout the Conference for prize-giveaways and bidding opportunities. The sponsor’s logo will appear on signage in the auction area and on large overhead banner.	$6,000
Bronze
Charging Stations NEW!	Keep your name in front of more than 2,300 Conference delegates who need to stay powered up. High-capacity charging stations will be located throughout the Marketplace and Hub areas and feature sponsor logo. Sponsor will be recognized in conference materials and communications and with onsite signage.	$4,500
Bookstore NEW!	As part of The Hub, nearly 50-75 titles by speakers and other industry leaders are featured in this very popular resource area, visited by attendees, exhibitors and speakers throughout the Conference. Select speakers will also give brief readings at pre-scheduled times. The sponsor’s logo will appear on book displays and on retail bags with every purchase. Sponsor will be recognized in Conference materials and communications and onsite signage.	$4,500
Explore! HRSouthwest NEW!	As part of The Hub, Explore! HRSouthwest is the go-to source to learn more about the benefits and services The HRSouthwest Conference provides - explore the technology available to enhance your Conference experience, the Online Learning Center, how to select your educational sessions, services for students, what it takes to get involved as a volunteer and more. Sponsor will be recognized in conference materials and communications and onsite signage.	$3,500
Learning Lab SOLD	This exclusive area is dedicated for Q&A with speakers, book signings and extended learning opportunities for Conference attendees. As part of The Hub, the sponsor will be recognized in Conference materials and communications to interact with onsite signage.	$3,500 SOLD
Welcome Center SOLD	Conference delegates visit the Welcome Center for frequently-asked-questions, destination information, luggage and package check. As part of The Hub, sponsor will be recognized in Conference materials and communications and onsite signage. Option to provide branded luggage check tags (sponsor provides tags).	$3,500 SOLD
Business Center SOLD	Help Conference delegates stay productive and in touch. As part of The Hub, the business center provides attendees, exhibitors and speakers with access to a copier, printer, fax machine and internet for the duration of the Conference. Sponsor’s logo appears on computer screens and onsite signage.	$4,500 SOLD
Puppy Cuddling SOLD	Back by popular demand! The HRSouthwest Conference is proud to partner with Patriot PAWS of Rockwall, Texas, as part of the "HRSouthwest Gives Back" program. This program was established to give Conference participants an opportunity to make a positive contribution to the host community in the short amount of time they spend there. Patriot PAWS is a local 501(c)(3) organization dedicated to training and providing service dogs of the highest quality at no cost to disabled American veterans and others with mobile disabilities in order to help restore their physical and emotional independence. Conference participants are invited to spend time with dogs-in-training at a specially designated area in the Marketplace. Also referred to as “puppy cuddling”, this activity helps socialize the dogs as they learn to become invaluable canine companions.	$4,000 SOLD
Relaxation Station SOLD	This popular spot, located in the Marketplace, is visited by delegates, staff and volunteers throughout the Conference. The sponsor will be acknowledged in conference materials, with onsite signage and on large overhead banner.	$4,000 SOLD
Conference Sessions - Wednesday SOLD	Sponsor’s logo will appear on all educational session signs displayed outside the session rooms on Wednesday (10-12 rooms will be utilized on Wednesday). Sponsor will be recognized in Conference materials and communications and with onsite signage. Ask about exclusive sponsorship for full conference.	$3,500 SOLD
Other Options
Sponsor a Student	Each year, nearly 100 students apply for scholarships to attend The Conference, which, for most, is the only way they are able to participate. Your company can support these future HR leaders and make it possible for them to expand their learning opportunities, build their network and make lasting connections. Student sponsorship is a great way for your organization to promote education and encourage students to pursue a career in HR. Student sponsors are acknowledged with a flyer in every conference attendee bag. Student Sponsorship form	$200 per student